relates-to:: 07-Projects/TTSU/Articles/The Periodic Table of Tech Start-Ups/README

This document precedes ERP - Enterprise Resource Planning and succeeds 3.2 BGT - Budget cash forecast

This document has a template

Dataroom building and maintenance is essential for organizations to have a secure and efficient way to store and share data. Dataroom is essential during times of financing, acquisition or any event that requires a third party to run a due diligence on the company records. It is a secure online repository used to store and manage sensitive information.

Data rooms are built with proper security measures in mind. For instance, two-factor authentication, encryption technology, and access control lists. This ensures that only authorized individuals can access the stored documents. Documents and folders are read-only (PDF format is preferred) to prevent changes to documents without permission.

Example of a dataroom skeleton

├── Company Dataroom
│   ├── 01. Corporate Records
│   │   ├── A. Company Organisational Documents
│   │   ├── B. Company Minute Books
│   │   │   ├── YYYY
│   │   │   └── Monthly Report
│   │   │   ├── YYYY
│   │   ├── C. Shareholder Communication Documents
│   │   │   ├── YYYY
│   │   │   ├── Management activities
│   │   │   └── Regulated agreement
│   │   └── D. Summary of Corporate History
│   │   ├── YYYY - Board Presentations
│   ├── 02. Shareholder Information
│   │   └── Archives
│   │   └── Cap Table.xlsx
│   ├── 04. Financing Documents
│   │   ├── B. Summary of all BPI loans & other Public-Related Subsidies & Copies of Underlying Agreements
│   │   │   ├── Archives
│   │   ├── E. Documents & Agreements Evidencing Other Financing Arrangements
│   │   └── G. Credit Bank Letters or Agreements
│   │   ├── Archives
│   │   ├── Bank X
   ├── List of banks.doc
│   │   ├── Other
│   ├── 05. Other Material Contracts
│   │   ├── A. Partnerships, Joint Ventures, Agreements or Contracts
│   │   ├── B. Supplier Contracts
│   │   │   ├── Business Development
│   │   │   ├── Finances
│   │   │   ├── IP
│   │   │   ├── Industrialisation
│   │   │   └── R&D
│   │   ├── C1. Top 20 Customer List - Last 3 Years & 3 Months
│   │   │   ├── YYYY
│   │   ├── C2. Top 20 Supplier List - Last 3 Years & 3 Months
│   │   │   ├── YYYY
│   │   ├── D. Personal Property Lease or Sale Agreements
│   │   ├── G. Inter-Company Agreements
│   │   ├── H. Manufacturing and supply chain
│   │   ├── I. Acquisition or Disposition Agreements from Past 5 Years
│   │   └── L. Agreements with Most Favoured Nation Clause
│   ├── 06. Management & Employees
│   │   └── A. Corporate Policy and Employee Manuals
│   │   └── B. Organisational Charts of Management by Department & Legal Entity
│   │   └── C. Number of Employees by Department & Functional Area
│   │   └── F. All Employee Offer, Contract, Bonus, etc. Letters
│   │   └── G. Any Former or Ongoing Union Type Contracts or Negotiation Materials
│   │   └── R. Copy of Internal Regulations
│   │   └── Y. Description of the Applicable Personnel Representation
│   ├── 07. Financial Information
│   │   ├── A. Historical Financial Statements - Past 3 Years
│   │   │   ├── YYYY
│   │   ├── C. Most Recent Financial Statements Projections Including Assumptions
│   │   ├── D. Management Letters or Special Reports by Auditors - Preceding 3 Years
│   │   └── M. Copy of All Business Plans
│   ├── 08. Sales & Marketing
│   │   ├── A. Sales Materials
│   │   ├── B. Market Research & Studies
│   │   ├── C. Marketing References
│   ├── 09. Real Property
│   │   └── A. List of Real Property Owned
│   ├── 10. Intellectual Property
│   │   ├── A. List of all Owned or Held Patents & Patent Applications
│   │   │   ├── PUBLISHED DOCUMENTS
│   │   │   └── UNPUBLISHED DOCUMENTS
│   │   ├── C. List of All Owned or Held Registered or Unregistered Trademark & Related Information
│   │   ├── D. List of All Domain Names Owned or Held
│   │   │   └── domain names.docx
│   │   ├── K. Current & Historical Documents Related to Development & Protection of IP
│   │   ├── L. NDA, Security, and Other Agreements or Decisions Restricting or Encumbering IP
│   │   │   ├── YYYY
│   │   └── M. Freedom-of-Use, Validity, or Infringement Analyses & Legal Opinion Regarding IP
│   ├── 11. IT Systems & Networks
│   │   ├── A. Agreements Related to Provision of IT, Data or Internet Related Products or Services
│   │   ├── B. All Computer Systems, Software Packages, Networks & Service Bureaus in use
│   │   ├── E. Software Licensees Compliance Procedures
│   │   └── F. Web Site and Services Security Policies & Procedures
│   ├── 12. Privacy & Data Security
│   │   └── A. Current & Historical Privacy & Data Security Policies
│   ├── 16. Insurance
│   │   └── A. Schedule of all Policies or Binders of Insurance or Self-Insurance Arrangements
│   │   ├── YYYY
│   ├──Dataroom Index.docx
│   ├── Significant events
│   └── Specifics Contracts

Tools

• Microsoft Sharepoint